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Administrative Specialist III

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Date: Aug 31, 2017

Location: Chantilly, VA, US, 20151

Company: The Aerospace Corporation

Requisition ID: 29321 

All Locations: Chantilly, VA (Virginia) 

A trusted partner. A national resource. A leader in national security space. We are THE Aerospace Corporation.  A team that takes pride in our readiness to solve some of the most complex technical challenges in existence. With challenges spanning clandestine to commercial, you’ll have the unique opportunity to work on projects that are literally evolving our nation's space and launch capabilities. We all share a common passion and aspiration – to serve a mission much bigger than ourselves.  When you join our team, you’ll be part of a rare collection of thought leaders and game-changing innovators.  Are you ready to launch your career?

Responsibilities

SUMMARY OF RESPONSIBILITIES

We are seeking an Administrative Specialist to support the Reconnaissance Systems program office in our Chantilly, VA location.  Primary duties entail effective administration of a large and diverse organization.  You will perform office functions such as setting up and maintaining files; arranging meetings and conferences; and receiving, referring, or answering mail.  You will also provide guidance and assistance to the staff and coordinate and follow through on actions.  Additionally, you will review drafts and finished documents for appropriate grammatical usage and answer questions relating to office operations and established policies and procedures.

Demonstrates behavior that is consistent with the company's values of Dedication to Mission Success, Technical Excellence, Commitment to Our People, Integrity and Objectivity.

 

KEY FUNCTIONS

 

  • Prepares and formats reports, memos, correspondence and forms.
  • Assists employees with travel arrangements and associated expense reporting.
  • Prepares purchase requisitions following through approval process and delivery of material.
  • Schedules meetings and reserves conference rooms and VTC facilities. 
  • Coordinate visit requests including clearances and badging arrangements.
  • Maintains and helps keep current program multiple program access lists.
  • Orders office supplies. Monitors printers and copiers for supplies and maintenance.
  • Maintains Principal Director’s calendar.
  • Maintains team awareness of training and deadlines.
  • Provides back-up to division administrative support.

Qualifications

BASIC QUALIFICATIONS

  • High School Diploma or equivalent
  • Experience in Microsoft Office applications including Word, PowerPoint, and Excel
  • Typing and proofreading skills

 

REQUIRED QUALIFICATIONS

  • Experienced in customer service organizations
  • Ability to work well in a team environment
  • Must be detail oriented
  • Ability to prioritize tasks and projects while working efficiently under schedule deadlines.
  • Must possess strong organizational skills
  • Ability to handle multiple priorities and projects at one time
  • Effective interpersonal skills to coordinate efforts and work with other internal and external organizations
  • Demonstrated flexibility and ability to adapt to changing organizational needs
  • Strong written and oral communication skills
  • Ability to represent the company favorably to customers and visitors
  • Ability to exercise sound judgment
  • This position requires the ability to obtain and maintain a security clearance, which is issued by the U.S. government.  U.S. citizenship is required to obtain a security clearance.

 

PREFERRED QUALIFICATIONS

  • 6 or more years of relevant experience with High School Diploma or equivalent
  • Knowledge of corporate policies, practices, travel and procurement
  • Current or Active TS/SSBI or TS/SCI

 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENTS

  • Ability to sit or stand for extended periods of time.
  • Ability to use a computer to complete assignments.
  • Ability to communicate with individuals and groups in person, by phone and telepresence.
  • While performing the duties of this job, the employee will typically work in an office environment.
  • Some lifting required.

Transcript Requirement

None

 

Additional Requisition Details

System Job Title: ADMINISTRATIVE SPEC III 

Clearance Requirement: TS/SSBI 

Access: SCI 

Polygraph: Counter Intelligence Polygraph 

Relocation Available:  No 

Employment Type: Regular 

Work Schedule: Full Time 

 

Company Statement

The Aerospace Corporation has provided independent technical and scientific research, development, and advisory services to national security space programs since 1960. We operate a federally funded research and development center (FFRDC) for the United States Air Force and the National Reconnaissance Office, and support all national security space programs. We also apply more than 50 years of experience with space systems to provide critical solutions to technologically complex systems in such areas as communications, shipping, law enforcement, and cyber, among others.

From our inception, our highly skilled technical staff has focused on ensuring the success of every mission and developing the most effective and economic space-related hardware and software in the world. Our greatest asset is the technical expertise of our people. Our state-of-the-art laboratory facilities are staffed by some of the leading scientists in the world.

 

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, gender, gender identity or expression, color, religion, national origin, sexual orientation, protected veteran status, or disability status.

You can also review The Equal Employment Opportunity is the Law poster and the supplement, as well as the Pay Transparency Policy Statement.


Nearest Major Market: Washington DC

Job Segment: Security Clearance, Top Secret Clearance, TS / SCI, Aerospace, Procurement, Government, Aviation, Operations

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